Careers

Summary

The Payroll Administrator is responsible for managing the payroll functions of the College.

Duties and Responsibilities

• Administer semi-monthly faculty, staff and bi-weekly union, student and hourly payrolls.
• Work with Financial Aid to process new student worker documentation.
• Submits federal, and all applicable state taxes and local deposits.
• Responsible for submitting all garnishments, Union dues and other payroll related debts in a timely manner.
• Complete quarterly tax forms and respond to tax notices.
• Gain an in depth understanding of the Collective Bargaining Agreement payroll implications,
• Assist in union contract negotiations regarding paid time off.
• Processes check requests for various payroll deductions.
• Collect, calculate, verify and input employee time records into payroll system.
• Work with Human Resources and Accounting staff to reconcile related liability and payroll bank accounts.
• Prepare payroll reports for Sr. Leadership as requested.
• Maintain employee files: active and inactive filing.
• Participate in the annual ERISA and Financial Statement Audit processes.
• Answer routine questions regarding policies, procedures and benefits. Refer questions to Director as required.
• Completes surveys and reports as requested.
• Coding and processing and of invoices.

Qualifications

• Associates degree or B.S. degree required, some coursework in accounting preferred.
• Must be extremely detail-orientated.
• Proficient with Microsoft Office and Excel.
• 3 years payroll experience required.
• Excellent organizational and communication skills.
• Must be responsive and supportive to all levels of employees.
• Ellucian Colleague experience a preferred.

Supervisory Duties

This position does not require supervisory duties.

Disclaimer

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position.

Job Description Status

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

Application Instructions

Apply for this job at https://washjeff.applicantpro.com/jobs/. Please submit a cover letter and resume. It is recommended that all documents be in PDF format and uploaded at one time. Review of applications will begin immediately.

Employee Benefits

Washington & Jefferson College offers a comprehensive benefit package for benefit eligible employees; including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs. These benefits add significantly to the employee's total compensation package.

Getting to Know W&J

Washington & Jefferson College is the best of both worlds: a small-town college setting in historic Washington, Pa., with easy access to the bustling business and cultural districts of nearby Pittsburgh, Pa. just 30 miles to the north. Founded in 1781, W&J College is a private, residential liberal arts college that is focused on student success. Our dedicated, experienced professors are passionate about teaching and work closely with our students to ensure that they receive a quality, comprehensive education. For more than 200 years, our alumni have influenced change in business, politics, medicine, and the arts and sciences as CEOs, lawyers, doctors, researchers, writers, teachers, and in many other equally worthy professions.

Celebrating Diversity

Washington & Jefferson College welcomes people of all backgrounds and beliefs who wish to participate in a diverse educational community. The College strives to be a place where all students, faculty, administrators and employees are able to live, study and work in an atmosphere free from bias and harassment. The College encourages civil debate and lively exchange of ideas in the belief that such exchanges promote understanding that will grow beyond simple tolerance of difference to embracing and celebrating the richness of diversity. Our graduates acquire knowledge and learn skills that help them thrive in a culturally diverse world.

Equal Opportunity Employer

Washington & Jefferson College W&J is committed to increasing diversity in our community and actively pursues individuals from all backgrounds. Additionally, W&J College complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, protected veteran status, gender identity, or national origin.